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Lesson 11: Working with Flash Drives

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What is a flash drive?

A flash drive is a small, removable hard drive that plugs in to a USBport on your computer. You can purchase a flash drive for less than $20 at just about any retail store with an electronics department, and even at some grocery stores and pharmacies. Flash drives are a convenient way to bring your files with you and open them on a different computer. You could also use a flash drive to back up important documents and other files. In this lesson, we'll show you how to use a flash drive with your computer.

To connect a flash drive:

  1. Insert the flash drive into a USBport on your computer. You should find a USB port on the front, back, or side of your computer (the location may vary depending on whether you have a desktop or laptop).
  2. Open Finder and locate and select the flash drive from the Sidebar on the left side of the window. Note that the name of the flash drive may vary. You may also see the flash drive on the desktop. If so, double-click it to open the flash drive in a new Finder window.

If you don't see the flash drive on the desktop, go to Finder > Preferences (you may have to click the desktop first to switch to Finder). Next, make sure the External disks option is checked on the General tab.

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How to work with a flash drive:

Once you've connected a flash drive, you can work with it just like any other folder on your computer, including moving and deleting files.

  1. If you want to copy a file from your computer to the flash drive, click and drag the file from your computer to this window.
  2. The file will be duplicated, and the new version will be saved to the flash drive. The original version of the file will still be saved to your computer.
  3. If you want to copy a file from your flash drive to your computer, click and drag the file from the window to your computer.
  4. If you want to remove a file from your flash drive, click and drag the file to the Trash, then click and hold the Trash icon and select Empty Trash to permanently delete the file.

To safely remove a flash drive:

When you're done using a flash drive, don't remove it from the USB port just yet! You'll need to make sure to disconnect it properly to avoid damaging files on the drive.

Mac
  1. In Finder, click the Eject button next to the flash drive. You can also right-click the flash drive and select Eject.
  2. You can now safely remove the flash drive from the USB port.

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Looking for a way to install and run OS X on an external hard drive? This can be useful for a couple of different reasons. Firstly, it allows you to run another copy of OS X without needing any additional Mac computer.

Also, since you can run a full copy of OS X on the external drive, it can be used for troubleshooting purposes on other Macs or it can be as a kind of virtual OS X. I’ve already written about how you can install OS X in VMware Fusion, but that takes up space on your Mac. Using an external drive, you can save space on your Mac, though it might be a bit slower if you are using USB 2.0.

In this article, I’ll walk you through the requirements and steps to install OS X onto an external hard drive.

Format External Hard Disk

The first thing you’re going to need to do is format the external hard drive properly. The file format has to be Mac OS X Journaled and you have to use the GUID partition map. To do this, open Disk Utility and connect the drive to your Mac.

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Under External in the left hand menu, click on your external hard drive and then click on the Erase button. Make sure you backup any data before you erase the drive. When you click Erase, a dialog will pop up where you can configure some options.

Give your drive a name, choose OS X Extended (Journaled) for Format and GUID Partition Map for Scheme. It should only take a minute or two for the drive to be erased and reformatted. Now your drive is ready for OS X.

Install OS X

There are two ways you can install OS X on to your external hard disk: by reinstalling OS X from the OS X Utilities repair screen or by downloading OS X from the App Store and running the installer. I’ll show you both methods in case one isn’t working for you.

The easiest way is to download OS X from the App Store. Once you open the App Store, you’ll see a link on the right for the latest version of OS X (El Capitan as of this writing).

Go ahead and click the Download button to start downloading the installer. Note that if you already have that version of OS X installed, you’ll see a popup message appear asking if you still want to continue or not. Just click Continue.

Once it has been downloaded, just double-click the installer, which will be located in the Applications folder.

Keep clicking past the license agreement, etc., until you get to the screen that asks you which disk to install OS X on. By default, it is set to MacBook.

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Click on the Show All Disks button and you’ll see an icon for the different disks and partitions on the Mac. I named my external hard drive OS X and that shows up in the middle.

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You can also tell it’s an external hard disk because it uses the icon with the orange hard drive. Click Continue and then follow the instructions to complete the installation. Note that your computer may restart during the install and you don’t have to do anything. OS X will automatically continue installing onto the external hard drive rather than booting up to your internal version of OS X.

At the end of this article, I’ll show you how to boot up to the external hard drive, so skip down if you ended up using the App Store method. Note that by default, the Mac will start booting up directly to the external hard drive until you change it.

The second method to install OS X is to restart the Mac and press and hold the COMMAND + R keys. This will load up OS X Recovery.

The OS X Utilities screen will appear and here you want to click on Reinstall OS X. Again, you’ll go through some basic screens, but when you get to the hard disk screen, click on Show All Disks again.

Using this method, you’ll have to login using your Apple ID and password so that the entire OS X installer can be downloaded off of Apple’s servers. Whichever method you choose, it will take anywhere from 15 to 30+ minutes to install OS X onto your external hard drive.

While OS X is installing, your computer will restart a couple of times. Note that when it finally boots into OS X, that is the version running off your external drive. To switch back and forth between the internal and external drive, you have to restart your computer and hold down the OPTION key.

When you do that, you should see at least four icons. In my case, I have five because I have Windows installed using Boot Camp. Anyway, the grey MacBook and Recovery 10.11.2 icons are for my internal OS X and the orange OS X and Recovery 10.11.3 are for the version installed on my external drive.

Use the arrow keys to select which drive to boot from and then simply press Enter. If you have a newer Mac and a USB drive that supports USB 3.0, everything should run fairly fast. Overall, it’s a fairly straight-forward process and took me less than an hour to get everything working. If you have any questions, feel free to comment. Enjoy!